Less admin.
More time for members.
DruFlow brings members, dues, communication and an overview of your association together in one place. Clear for the board, simple for members.
Running an association shouldn’t mean chasing data.
Data scattered across files, manual dues tracking and messages across different channels cost time for people who often run the association as volunteers.
Scattered data
Members, contacts and documents live in spreadsheets, emails, folders and with different people.
Manual dues
Checking payments, sending reminders and preparing lists always require new manual steps.
Too much back-and-forth
The board and members struggle to know what’s current, who’s responsible and where the right information is.
What DruFlow does.
The DruFlow base package covers membership, dues, communication and everyday association admin. You can review the features in a demo before you buy.
Membership and association work in one place.
The base package does not include a finance ledger, travel orders, inventory or financial PDF reports. Those are part of the DruFlow Finance add-on.
Member profiles and records
Add, edit, search and filter members, and store contact and membership details.
Statuses, roles and groups
Custom roles, statuses, groups and extra member fields with configurable visibility.
Membership dues
Different ways to calculate dues (monthly, yearly, per session, or custom per group), payment tracking, an overview of paid and unpaid dues, and automatic reminders to late payers with a built-in payment QR code (EPC/GiroCode for Austria, Germany and other SEPA countries).
Portal access
Login for officers and restricted data views based on user role.
Email notifications
Send notices to groups or individual members, and review the send history.
Events and registrations
Publish events, register and cancel members, cap attendance, and review attendee lists.
Documents
Upload, categorize, version and restrict document visibility based on role.
Sign-up form and newsletter
A public form to join the association, plus newsletter sign-up and unsubscribe.
Birthdays
A calendar view of birthdays and a log of greetings sent.
System settings and guides
Association details, appearance, roles, visible fields, email templates and per-module guides.
Meetings and minutes
Attendance by group, automatic quorum calculation, voting on agenda items, and automatic archiving of the minutes as a PDF in Documents.
Competitions and results
Disciplines, age and competition categories, logging competitions and viewing each athlete’s results. Built for sports and martial arts clubs – enable the module in system settings when needed.
What DruFlow Finance adds.
Finance is a separate module connected to the DruFlow base package. Membership dues stay in the base package and are automatically included in financial totals – no double entry.
Income, expenses and payouts
Financial entries with category, description, amount, payment method and receipt.
Travel orders and expenses
Route, purpose, distance, daily allowances, other expenses and payout status.
Equipment and inventory
Purchases, supplier, location, responsible person, serial number and receipt.
Annual financial overview
Dues, other income, expenses, balance and unpaid items by year.
Six PDF reports
Annual report, income, expenses, travel costs, inventory and travel orders.
Dedicated treasurer access
The treasurer manages the data; other authorized officers get view access.
We can bring your existing member list into DruFlow.
If you already keep members in Excel or another spreadsheet, we can help review the data, match it to DruFlow’s fields and prepare an agreed import. The scope of help depends on how tidy and how large the data is.
You send a sample sheet
A sample is enough for the first review, so we can see the columns and data format.
We review the member fields
We determine where contact details, status, role and other member fields belong.
We reconcile the data
We check dates, missing values, duplicate members and entries that need correction.
We agree on the import
Once the mapping is confirmed, the data is imported. Price and timeline are set after reviewing the sheet.
Who DruFlow is for.
Built for associations, clubs and federations that need an online membership record and related modules.
Smaller and volunteer-run associations
Using the basic member and dues records.
- less duplicated work
- a clear member record
- a quick view of dues
Larger associations, clubs and federations
Multiple groups, user roles and separate access levels.
- structured user roles
- targeted communication with groups
- reports for the board
Choose DruFlow for your association.
Complete your purchase in the secure WooCommerce checkout. Payment is processed via Stripe.
Tema DruFlow
Modularna WordPress tema za društva, klube in zveze - 35 vrst sekcij, 65 nastavitev videza, brez enega samega zapisa kode. Enkratna cena vključuje eno stran in eno leto podpore ter nadgradenj.
Komplet: Tema DruFlow + DruFlow + DruFlow Finance
Vse na enem mestu: tema DruFlow (35 vrst sekcij, 65 nastavitev videza) za postavitev strani, osnovni DruFlow za vodenje društva in DruFlow Finance za celotno finančno evidenco. Enkratna cena vključuje eno leto podpore in nadgradenj za vse tri.
DruFlow
Osnovni paket za vodenje društva.
Članstvo, članarine, dogodki, dokumenti, e-obvestila, portal in poročila. Enkratna cena vključuje eno leto podpore in nadgradenj.
DruFlow Finance
Celoten DruFlow z modulom Finance.
Vse iz osnovnega paketa ter prihodki, odhodki, potni nalogi, inventar in oblikovana PDF-poročila. Vključeni sta licenci Core in Finance.
Nadgradnja na DruFlow Finance
Za obstoječe uporabnike DruFlow.
Doda finančni modul, potne naloge, inventar in PDF-poročila. Zahteva že nameščeno in licencirano različico DruFlow Core.
All prices are one-time and include one year of support and updates. An already installed version keeps working after it expires.
What you’re probably wondering.
Can we import existing members from a spreadsheet?
Yes, after a review we can help match your member fields and prepare an agreed import. Scope, price and timeline depend on how much data there is and how tidy it is.
Is DruFlow suitable for a small association?
Yes. The features are the same – a smaller association can simply use only the modules it actually needs.
Who can see the data?
Access is based on user role. The board, administrators and members only see the content meant for them.
Does DruFlow Finance replace accounting software?
No. Finance is an internal record with clear PDF reports. A customized CSV for your accountant is a separate service.
Don’t let admin set the pace for your association.
Choose a package and complete your purchase securely through the WooCommerce checkout with Stripe payment. If you need help before buying, we’re here for you.
